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SYNC by Design Childcare Planner

Designed specifically for childcare programs, SYNC combines planning, documentation, inspections, inventories, compliance tools, and operational systems into a single digital platform that can be accessed directly from your iPad.

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What is SYNC

SYNC is a fully hyperlinked digital planning and operations system designed for:

✓  Childcare Centres

✓  Out of School Care Programs

✓  Preschools

✓  Program Supervisors

✓  Directors

✓  Owners

✓  Educators

Whether you're planning curriculum, completing inspections, tracking inventories, documenting observations, or managing daily operations, SYNC helps keep your program organized and your documentation accessible.

Included Features

☐  Weekly Planning Templates

☐  Observation Documentation

☐  Child Interest Planning

☐  Enhancement Planning

☐  Play Extensions



Icon of a folder containing files.

Child Information & Records

Keep important information organized and accessible.

Includes:

  • Child Grouping & Room Tracking
  • Alternate Pick-up Records
  • Allergy Tracking
  • Medical Information Records
  • Medication Tracking

Icon of a magnifying glass over a checklist.

Audits & Inventory Systems

Keep learning environments organized, stocked, and accountable.

Includes audit and inventory systems for:

  • Art, Cooking, Science & Nature
  • Library, Games & Puzzles
  • Calm Down Areas, Tween Spaces
  • Floor Toys, Dramatic Play, Active Play
  • Backpacks, First Aid Kits

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Compliance & Risk Management Tools

Support licensing requirements and operational consistency.

Includes:

  • Opening Inspections, Closing Inspections
  • Playground Inspections, Facility Inspections
  • Cleaning Schedules, Sanitization Records
  • Wellness Logs, Parent Communication Logs

Icon of a hand holding a phone.

Digital Features

Designed specifically for use with GoodNotes on iPad.

Features include:

  • Fully Hyperlinked Navigation
  • Searchable Handwritten Notes
  • Editable Templates, Duplicate Pages as Needed
  • Add Hyperlinks to Policies, Forms, Websites, and Documents
  • Sync Across Devices, Apple Pencil Compatible

Why Programs Love SYNC

🗒 Reduce Paper

Replace stacks of binders, printed forms, and loose paperwork with one organized digital system


⚙︎  Improve Organization

Keep planning, inspections, inventories, and documentation together in one location


🗪  Increase Accountability

Clearly assign responsibilities, track completion, and support consistent program standards


⏱︎  Save Time

Spend less time searching for information and more time focusing on children, families, and staff


🗐  Support Licensing & Quality Assurance

Keep required documentation accessible, organized, and easy to review

Built by a Professional Who Understands Childcare

After more than 30 years in childcare leadership, I understand how much time can be lost managing paperwork and disconnected systems.

SYNC was created to help programs stay organized, improve accountability, reduce paper, and create greater operational clarity.

It isn't just a planner.

Start reducing paper, improving organization, and creating stronger systems today.

Purchase SYNC

Childcare by Design Coaching

Unit 3, 4351 104th Ave SE Calgary, Alberta T2C 5C6

1-587-786-7527

© 2026 All Rights Reserved | Childcare By Design Coaching

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